St. Stephen School’s Shopping Extravaganza

Participation Rules and Event Guidelines

APPLICATIONS & REGISTRATION

The craft show application fee is non-refundable.
Applications will be reviewed on a first come basis. The committee will screen and review all applications to ensure a wide variety of items at our show. The committee’s decision is final.

VENDOR/CRAFTER & PRODUCT REQUIREMENTS

Any vendor selling an item not stated in their application will be asked to remove that item from display and may not be eligible for future shows. We are working hard to ensure a large selection of items for our attendees and want to be fair to all of our vendors.
All vendors are asked to promote our show as part of this agreement. We will send a small flyer to use and copy. Feel free to use this flyer to distribute to your existing customers. Remember…the more people that attend, the better for you as well.
Only one vendor per home based business will be allowed into the show. For example, only one Pampered Chef, Tupperware, Color Street vendor, etc.
Crafters are the exception as each crafter’s products are a unique design, there may be multiple or similar crafters & products, we will try to keep a wide variety of crafters & items to ensure every vendor has a chance to showcase their items fairly.
Only one business/ unique crafter per application/space. Example a single space should not be shared between multiple vendors.
PROHIBITED ITEMS include, but are not limited to, smoking/vaping/drug accessories, alcohol, and other age restricted items.
Once vehicles are unloaded they must be moved to the back of the parking lot to allow for convenient parking for the attendees of the show.

VENDOR/CRAFTER SPACE RULES

Set up will be 4 pm - 7 pm on Friday, November 15 and 7 am - 9:30 am before the event starts on November 16. All setup must be completed during this time. A team member will meet you at the door and show you to your spot. We will make every effort to accommodate your needs, but last minute changes may not be possible.
Each booth space comes with one chair, tables are an additional fee and are available on a first come first serve basis. You may bring your own table or display stand, but it must fit into the space provided. Tables are restricted to 6 ft in length or less.
You may only occupy the space you pay for. The committee reserves the right to monitor space usage and will ask any vendors in violation of the space usage to adjust their booths.
You are not allowed to have any product beyond your requested space. This will be strictly enforced the day of the show to ensure safety for the attendees and vendors.
Please keep all walkways and exits clear for safety reasons and for proper foot traffic.
If you need additional space you may purchase another spot. No skirting is provided.

BASKET RAFFLE

Each Vendor/Crafter is required to donate product(s) to the Basket Raffle in addition to the registration fee above.
Products must have a minimum value of $30. Gift certificates are not an eligible product donation, but may be added to the donation.
Items to be raffled will be displayed on each Vendor/Crafters table, rather than in a separate room, in order to help drive foot traffic to each table during the event. Please ensure there is space on your table for the item(s) and the container (i.e. paper bag) for the tickets to be collected.
The items will be collected by event staff 30 minutes before the end of the show so that raffle winners can be drawn.

BREAKDOWN & CLEAN UP

Breakdown will be after 3pm. Early break down is not allowed, and vendors in violation of this rule may not be eligible for future shows.
Vendors are responsible for keeping their space clean and to dispose of any trash in the appropriate containers.

Please review above rules and submit your payment to secure your spot.

By paying the registration fee...you attest that you have read and understand the rules above; understand the St. Stephen School will not be responsible for accident, injury, or theft of any property; and accept the responsibility for all legal and tax details when applicable.

Floor Plans and Suggested Space layouts...

Gym Floor Plan

Cafeteria Floor Plan

Hallway Floor Plan

2024 Shopping Extravaganza Vendor Registration

By ST. STEPHEN RC SCHOOL

2024 Shopping Extravaganza Vendor Registration

St. Stephen School's 16th Annual Craft & Vendor Fair