Thank you for completing a request for a Vendor Booth at our 2025 Pride Festival on June 7, 2025. Please keep in mind the following information:

PROFIT vs. NON-PROFIT is determined by your business classification, not by whether or not you are selling items at the Festival. A non-profit number is REQUIRED for anyone who requests the reservation of a "Non-Profit" booth.

FOOD VENDORS must submit a list of proposed menu items. It is your responsibility to obtain all permits required to sell food items at the Festival and to produce said permits upon request. Please contact the Kanawha-Charleston Health Department at (304)344-5343.

Rainbow Pride of West Virginia reserves the right to determine which vendors and informational exhibitors may or may not be appropriate for the Pride Festival Block Party. Vendors agree to display ONLY items that are not vulgar, offensive, obscene or inappropriate for a "family-friendly" all ages event. Vendors must abide by City Code: Ordinance No. 6006, SS 6-49-9, 2-21-1995, Section A (8).

Registration forms may be submitted electronically or by US Mail (see below). Booth location will be assigned by Rainbow Pride of WV. Vendors may not share or sublet space without prior approval. Any vendor registered prior to April 30th will receive first consideration for booth assignment. Vendors must provide their own insurance and are responsible for the conduct of all individuals working their booth; for materials, merchandise and equipment used at their site; and for damage to their site or other property.

You may pay in advance by check or online through PayPal paypal.me/rainbowpridewv

Mail to: Vendors c/o Rainbow Pride, PO Box 2624, Charleston, WV 25329

SET-UP TIME IS 10:00am to 11:00am. On Summers Street at Slack Plaza. All sites must be torn down, cleaned and all materials loaded out no later than 7:00pm. All vendors/exhibitors agree to remain at the festival location until 5:30pm. No vehicles may access the vendor area between 11:00am and 6:00pm as festival goers will be in the street.

VENDOR REQUIREMENTS:
- All Non-Profits must provide Non-Profit status paperwork at the June 7th Festival.
- All For-Profit group/individual selling items must provide City of Charleston Business License at the June 7th Festival. Contact the City Collector's Office at (304) 348-8024.

INSURANCE REQUIREMENTS:
As Rainbow Pride of WV carries required insurance and licenses as the reserving host organization, the City of Charleston and/or our insurance provider requires the following:
-All Vendors (Non-Profit and For-Profit, Sales or Informational) must provide proof of General Event Insurance.
-General Event Insurance needs to be at least $1,000,000 coverage. Note: In most instances your current insurance provider may already have you covered.

-For the Festival date the Additional Insured should be listed as: Rainbow Pride of WV, Inc. AND City of Charleston, WV
-A Certificate of Insurance is required to be emailed or mailed to us by May 28, 2025
Email: rainbowprideofwv@gmail.com
Mail: Rainbow Pride of WV, PO Box 2624 Charleston, WV 25329

If your group or organization does not already have such coverages, we recommend contacting:
Garlow Insurance
304-347-8972

QUESTIONS: Email rainbowprideofwv@gmail.com and include Vendor Registration in the subject line.

Vendors/Exhibitors release Rainbow Pride of West Virginia, its membership and officers and the City of Charleston, its Parks and Recreation Department and its Agents from any and all liability for damages, loss, injury or consequence to persons or property. The vendor/exhibitor further agrees to indemnify and hold harmless the above-mentioned parties against any and all claims resulting from any and all connections with the use of the festival site, and adjacent grounds associated with the festival.

2025 Pride Festival Vendor Registration

By RAINBOW PRIDE OF WEST VIRGINIA INC

2025 Pride Festival Vendor Registration